New to KIS? Welcome Guide

The following Parent Handbook is for 2022-2023 and was last updated September 2022.
Please note the following is subject to change.

1. School Introduction

Kyoto International School (KIS) has been serving the beautiful city of Kyoto since 1957. The school is accredited by the Western Association of Schools and Colleges (WASC) and the International Baccalaureate (IB). The school is known for its inclusive sense of community and personalised learning for every student. As a not-for-profit school KIS can channel all our resources into effective learning and developing students who thrive in positively influencing the global community.

Quick Facts

Vision, Mission & Values

Kyoto International School (KIS) has been serving the beautiful city of Kyoto since 1957. The school is accredited by the Western Association of Schools and Colleges (WASC) and the International Baccalaureate (IB). The school is known for its inclusive sense of community and personalised learning for every student. As a not-for-profit school KIS can channel all our resources into effective learning and developing students who thrive in positively influencing the global community.

Our Vision

Inspiring active learners, developing global citizens

Our Mission

In our community we foster passionate, collaborative, and internationally minded individuals through an engaging and supportive education.

Our Core Values*

*The Core Values were developed from the IB Learner Profile traits.
Each KIS grade level undertook a vision activity for a trait and developed these KIS definitions.

2. School Structure

Governance

The governance structure at KIS consists of the Executive Board, Board of Trustees and the Principal. There are clear distinctions between the roles and responsibilities of each group.

  • Principal oversees the school’s operations and implements school policy;
  • Executive Board, employs the Principal, provides the strategic direction for the school, oversees finances and sets school policy;
  • Board of Trustees approves major actions taken by the school (eg: budget, policies), and advises the Executive Board;

The Executive Board holds monthly meetings, the minutes of which are available in the school office. Any member of the KIS community can request to observe a meeting if a written request is sent to the Board Chair at least two days in advance. Members of the Executive Board have no authority as individuals and can only act officially when they meet with a quorum. Members of the Executive Board and Board of Trustees do this work on a voluntary basis (no payment is provided for their duties).

Auditors (Julian Chapple & Masao Mizuna) review and approve the school’s finances annually. In addition, they are responsible for submitting an annual report regarding the financial status of the school to the Prefectural Government.

Executive Board Members 

Michi Saki
Board Chair (until Dec ‘22)
Hillary Pederson
Vice Chair
Myles Jackson
Principal
Martin Roth
Board Chair (from Jan ‘23)
John DoyleLuke Fujii
Makoto Yamamura 
Executive Board Members


Board of Trustees Members

Joseph KelleyShigenori ShibataRebecca Jennison
Hitoshi YamadaAtsushi HoribaFelicity Tillack
Hiroshi NakaoMasaho SuzukiAyano Ohmi
Luke FujiiMartin RothHillary Pederson
John DoyleMakoto YamamuraMyles Jackson
Board of Trustees Members


Community Liaison Committee

Luke Fujii
Executive Board Member
TBA
Executive Board Member
Community Liaison Committee


Financial Committee

Luke Fujii
Executive Board Member
Makoto Yamamura
Executive Board Member
Nicholas McQuillin
ICT & Marketing Director
Financial Committee

2022-23 School Staff

Senior Leadership Team (SLT)

Myles Jackson
Principal
Chinagi Duff
Business Manager
Nicholas McQuillin
ICT & Marketing Director

Educational Leadership Team (ELT)

Myles Jackson
Principal
Arpita Saxena
PYP Coordinator
Smita Gangola
MYP Coordinator

Operations Team

Mai Hayashi
Business Assistant
Kiyoe Matsui
Admissions Manager
Venera Torobekova
Saturday School Coordinator

PYP Teaching Team

Pre-K/KindergartenQueenie RequieroHomeroom Teacher
Pre-K/KindergartenMichelle AugustineTeacher Assistant
Grade 1Anna AbolaHomeroom Teacher
Grade 1Reiko UedaTeacher Assistant
Grade 2Heena ThaparHomeroom Teacher
Grade 3Jean SolanoHomeroom Teacher
Grade 4Felicity TillackHomeroom Teacher
Grade 5Craig RishworthHomeroom Teacher
PYP Teachers

MYP Teaching Team

Art & DesignWendy Carrol
Language & Literature (English)Smita Gangola
Individuals & SocietiesMichael Laurent
Science (Grade 8-10)Chris Corrigan
Mathematics
Science (Grade 6-7)
Anders Järnkrok
MYP Teachers

Specialists & Other Teachers

Japanese (Lang & Literature)Keiko Ishii
Japanese (Acquisition)Rika Nishita
PSPE/PHEMichael Laurent
MusicMyles Jackson
Art/Visual Arts Wendy Carroll
PHE (Pre-K/Kindergarten)
Learning Support
Chris Corrigan
EAL SupportEmily DeLue
Specialists & Other

After-school Instructors

Aikido (Japanese martial art)Mugenjuku
Ikebana (Flower arrangement)Miyuki Koike
Piano  (Private)Yukiko Yamada
Programming (Scratch & Python)YouCode
Soccer (Multiple levels / group)Oliver Wellman
After-school Programs

Parent Teacher Association

As a collaborative and supportive community, we welcome activities lead by PTA in a variety of forms. Please see the PTA Constitution here.

Purpose

The purpose of the PTA is to support the school’s mission through various activities, the PTA aims to:

  • develop and deepen relationships amongst community members;
  • assist the running of school events
  • fundraise money for educational equipment

Finances

PTA fees are collected each year (3000 yen per family) to support various PTA activities. All PTA finances are controlled by the PTA Executive Committee. 

3.1 Schedule & Attendance

School Hours

ProgramStart TimeMorning BreakLunch BreakFinish Time
Pre-K & Kindergarten8:30 am10:15 – 10:35 am12:30 – 1:25 pm
(Eat: 12:30 – 12:55)
2:30 pm
Grade 2 & Grade 38:30 am10:15 – 10:35 am12:30 – 1:25 pm
(Eat: 12:30 – 12:55)
3:30 pm (Wednesday at 2:30 pm)
Grade 4 to Grade 108:30 am10:15 – 10:35 am12:30 – 1:25 pm
(Eat: 1:00 – 1:23)
3:30 pm (Wednesday at 2:30 pm)
* All School finishes each Wednesday at 2:30 pm

Before & After School Supervision

  • Parents are responsible for their children before and after school. Students who remain unsupervised after dismissal time will be sent home or placed in the office. 
  • All students are permitted to enter the campus each day from 8:15 am.
  • Students are required to leave the field when in use by a non-KIS group. 

Dismissal & Pickup

  • Pre-Kindergarten and Kindergarten are dismissed from school to only an authorized parent or guardian. A Permanent Pickup Release Form (Download PDF) is required for a change in the release to another parent or guardian.
  • Grade 1 students may be dismissed and return home themselves only if a parent or guardian has informed the office (kis@kis.ac.jp) and Homeroom teacher. Please complete a Grade 1 Release Permission Form to have your child released daily to return home alone. Parents who would like to release students on a onetime case, must inform the office and homeroom teacher.
  • For Pre-K & Kindergarten students; If your child is to be picked up by someone other than an immediate family member, you are required to inform the school office and fill out the appropriate form (Pickup Release Form).
  • Students are required to leave the field when in use by a non-KIS group. 

Attendance

  • Please inform the school by submitting attendance excusals with ManageBac.
  • Please complete late form or early dismissal form if planned attendance changes.
  • Students leaving early must report to the office to be signed out.
  • Students arriving after 8:30 am are recorded as late. Late students must report to the school office and pick up a late slip before entering class. 
  • Students may not go off campus during school hours without prior permission from their parents and the Principal.
  • Students are required to attend school for at least 85% of the school year to qualify for completion of a grade level. If a pattern of lateness or absenteeism is seen, the student and/or family will be requested to meet with the Principal.
  • Early withdrawal at the end of a term, or late returns at the beginning of term, are discouraged. Parents are encouraged not to schedule holidays or family outings during school time. 
  • Teachers are under no obligation to give extra work for absent students.

In order to help ensure a safe environment, the school is implementing an absence policy for students and staff.

  • If your child needs to go home during the school day with any flu-like symptoms (fever, body aches, headache, abdominal pain, sore throat, fatigue, cough or difficulty breathing, etc.), then your child is required to stay home for the following day as well.
  • If your child calls in sick with flu-like symptoms (same as above) then your child will be required to stay home the following day as well
  • Your child has to be symptom free to return to school.
  • If your child is absent from school any other reason, please write to the school through ManageBac with the specific reason so that we can mark your child as absent for personal reasons and not as sick so that your child may attend school the following day. 

Attendance Definition

Absence: 

  • Explained Absence – Students who are absent for a day due to sickness or other emergency must record the absence on ManageBac to explain the reason why they could not attend school. Parents/guardians can also telephone the school office on the morning of the absence to alert the school as to the absence. Failure to do so makes it difficult to account for all of the students and may compromise the student’s safety. After an explained absence, when students complete the work that they missed, grades will be awarded.
     
  • Unexplained Absence – No record on ManageBac or telephone call from parent/guardian explaining the absence has been presented to the school. No grades will be awarded for make-up work completed and the student risks further disciplinary action.
  • Excused Absence – Excused absences may be granted for such things as a serious or long-term illness, an accident, to attend the funeral of a close relative, or to sit for an entrance exam. The Principal must approve an excused absence in advance. A parent or guardian must apply for the excused absence by letter or via the online Absence Form. Upon return from the excused absence, the student must submit written proof of the exam or other event for which the absence was excused. All work missed during an excused absence must be completed within two weeks of returning to school; otherwise the excused absence will lapse. 

    The school requires every student to achieve 85% attendance in the academic year. In calculating the 85% attendance, we are permitted to include “Excused” and “Medical” (explained) absences. 

Late arrival / Early leavers:

  • Late Arrival – Students arriving after the 8:30 a.m. bell must go to the front office to get a late slip from office staff. Office staff will update the students’ attendance to Late Arrival which may be Excused or Unexcused depending on the reasons.
  • Early leavers –  any student leaving the school prior to the last period of their day

    NOTE – After a total of six (6) late arrivals/ early leavers in a semester, a letter goes home. After another six (6), the second letter goes home. Another late arrival/ early leaver, leadership will contact the family.

Letters sent home due to attendance
Letters are sent home to parents regarding attendance, in three circumstances: 

  • Attendance notification – After a total of six (6) late arrivals/ early leavers in a semester, a letter goes home from KIS Administration. After another six (6), the second letter goes home from KIS Administration. Another late arrival/ early leaver, leadership will contact the family. The Homeroom teacher is notified as well.
  • Absence notification – The KIS Administration will send a notification letter home to parents and guardians (where applicable) when the student has nine (9) absences in a semester. The Homeroom teacher is notified as well.
  • Excessive Absence warning – The KIS Administration will send a warning letter home to parents and guardians (where applicable) when the student has  ten (10) or more absences in a semester. The Homeroom teacher is notified as well.

3.2 Communication & Technology

Communication & Technology

  • Please use the KIS Community Portal (https://portal.kis.ac.jp/) for news, important dates, and finding additional information. This is a private site for students & families, therefore an account is required to access. All parents-guardians are supplied login details at enrolment, additional requests for access can be sent to ict@kis.ac.jp.
  • KIS communicates with parents in the following methods:
    • Email – providing reminders, emergency, and specific information
    • School Shimbun (newsletter) – published weekly on the community portal
    • OpenApply – admissions, enrolment, and re-enrolment communication
    • ManageBac – academic, attendance, reports related communication
    • SchoolsBuddy – school trips, after-school activities and related communication
    • Seesaw – teacher and student driven sharing photos, videos, and activities related to classroom learning
    • LINE – schoolwide quick links, notices, requests, and announcements
    • informal meetings – discussing issues in the school grounds any time
    • formal meetings – parent/teacher interviews, scheduled meetings
    • phone calls – when face-to-face conversations are not available
  • Community members will be informed about school updates, news, and upcoming events and developments of our school via a newsletter sent each week.
  • Teachers are expected to inform parents about learning engagements in the classroom and communicate special requests and announcements unique to the individual class.
  • All teachers aim to reply to an email sent from a parent/caregiver within a 24 hour period (within school hours, during weekdays and within term time)

Behaviour Management

  • All community members contribute to a safe environment and are responsible for all students in the school. Modelling safe behaviours is an important component to providing a safe environment. Staff have a duty to correct any behaviours deemed unsafe immediately.

Inquiries & Grievance Procedures

If parents have concerns or questions, they are expected to follow the appropriate lines of communication.

Inquiry TypeContact PersonExamples
AdmissionsKiyoe Matsui– admissions (enrollment forms and fees)
Business & AdministrationChinagi Duff– invoices (billing and fees)
Attendance
Lunch Order
Study Trips
Mai Hayashi– absences
– lunch orders
– study trips
After-school activities
Technology 
Portal systems
Nicholas McQuillin– after-school activities and registration
– shimbun notices
– communication
– student device questions
– portal account issues
Teaching & learningArpita Saxena (PYP)
Smita Gangola (MYP)
– curriculum development
– student behaviour
Administration
Policy
Myles Jackson– school decision making
– school organisation
– security

Issues pertaining to individual students should be directed in the first instance to the classroom or subject teacher and, if necessary, be escalated according to the following process:

  • Step 1 – Communicate with the classroom or subject teacher
  • Step 2 – Communicate with the Principal if there is still a question that remains unresolved.
  • Step 3 – Communicate with the Community Liaison Committee if there is still a question that remains unresolved.
  • Step 4 – Appeal to the Board after the above steps have been taken, and if the question or concern has still not been resolved.

Personal Items

The school will not be held responsible for any trading, breakage, loss or theft of any personal items or toys. We highly encourage you to not bring personal items or toys to school. A lost and found box is located in the basement stairwell of the main building.


Library

All students visit the library every week to sign out books. The books are due back to the library the following week or two. If a book is lost or damaged, parents must reimburse the school either 1000 yen or 2000 yen (depending on the price of the book). This is payable in cash to the office.


Dress Code

  • Students have the option to wear a school uniform each day. This uniform includes a hat that should be worn when outside, especially on sunny days.
  • Students will be asked to remove piercings and jewellery for safety reasons during PE.
  • Students are required to bring two pairs of shoes – one pair for outdoor use, the other for indoor use. Both shoe types should be suitable for PE lessons and in case of emergency.
  • Indoor shoes are to be worn inside the school building and the school gym.
  • “Flip flops” and other types of beach sandals, as well as high heels are not acceptable for safety reasons.
  • Students from Grade 4 and up are required to change in and out of appropriate clothing for PE lessons. Students failing to bring appropriate clothing to PE lessons (including footwear) will be asked not to participate, with parents being contacted.

Transportation & Parking

  • For the safety of our students cars are not permitted in KIS. Parents are to park outside of the school using one of the public parking facilities available.
  • Drop off area: Cars can stop momentarily to drop students off in front of the main entrance. This will be monitored by a KIS staff member to ensure the safety of students walking into school. Please note that the ‘drop off area’ is not part of the KIS campus. Please be respectful of our community and other local businesses. 
  • All children are required to wear a helmet when on a bicycle.
  • Students are able to apply for a transportation pass (teikiken) for Kyoto City buses and JR, Kintetsu and Keihan trains.
  • Students should be mindful that they are representing the school community when traveling to and from school. Students should conduct themselves in a manner that reflects an understanding of the Japanese culture and respect for others and themselves, while riding on public transportation, when on study trips, or walking throughout Kyoto.

3.3 Other Expectations

Behaviour Management

  • All community members contribute to a safe environment and are responsible for all students in the school. Modelling safe behaviours is an important component to providing a safe environment. Staff have a duty to correct any behaviours deemed unsafe immediately.

Inquiries & Grievance Procedures

If parents have concerns or questions, they are expected to follow the appropriate lines of communication.

Inquiry TypeContact PersonExamples
AdmissionsKiyoe Matsui– admissions (enrollment forms and fees)
Business & AdministrationChinagi Duff– invoices (billing and fees)
Attendance
Lunch Order
Study Trips
Mai Hayashi– absences
– lunch orders
– study trips
After-school activities
Technology 
Portal systems
Nicholas McQuillin– after-school activities and registration
– shimbun notices
– communication
– student device questions
– portal account issues
Teaching & learningArpita Saxena (PYP)
Smita Gangola (MYP)
– curriculum development
– student behaviour
Administration
Policy
Myles Jackson– school decision making
– school organisation
– security

Issues pertaining to individual students should be directed in the first instance to the classroom or subject teacher and, if necessary, be escalated according to the following process:

  • Step 1 – Communicate with the classroom or subject teacher
  • Step 2 – Communicate with the Principal if there is still a question that remains unresolved.
  • Step 3 – Communicate with the Community Liaison Committee if there is still a question that remains unresolved.
  • Step 4 – Appeal to the Board after the above steps have been taken, and if the question or concern has still not been resolved.

Personal Items

The school will not be held responsible for any trading, breakage, loss or theft of any personal items or toys. We highly encourage you to not bring personal items or toys to school. A lost and found box is located in the basement stairwell of the main building.


Library

All students visit the library every week to sign out books. The books are due back to the library the following week or two. If a book is lost or damaged, parents must reimburse the school either 1000 yen or 2000 yen (depending on the price of the book). This is payable in cash to the office.


Dress Code

  • Students have the option to wear a school uniform each day. This uniform includes a hat that should be worn when outside, especially on sunny days.
  • Students will be asked to remove piercings and jewellery for safety reasons during PE.
  • Students are required to bring two pairs of shoes – one pair for outdoor use, the other for indoor use. Both shoe types should be suitable for PE lessons and in case of emergency.
  • Indoor shoes are to be worn inside the school building and the school gym.
  • “Flip flops” and other types of beach sandals, as well as high heels are not acceptable for safety reasons.
  • Students from Grade 4 and up are required to change in and out of appropriate clothing for PE lessons. Students failing to bring appropriate clothing to PE lessons (including footwear) will be asked not to participate, with parents being contacted.

Transportation & Parking

  • For the safety of our students cars are not permitted in KIS. Parents are to park outside of the school using one of the public parking facilities available.
  • Drop off area: Cars can stop momentarily to drop students off in front of the main entrance. This will be monitored by a KIS staff member to ensure the safety of students walking into school. Please note that the ‘drop off area’ is not part of the KIS campus. Please be respectful of our community and other local businesses. 
  • All children are required to wear a helmet when on a bicycle.
  • Students are able to apply for a transportation pass (teikiken) for Kyoto City buses and JR, Kintetsu and Keihan trains.
  • Students should be mindful that they are representing the school community when traveling to and from school. Students should conduct themselves in a manner that reflects an understanding of the Japanese culture and respect for others and themselves, while riding on public transportation, when on study trips, or walking throughout Kyoto.

4.1 Health & Safety

Emergency Campus Closure

  • Campus may be closed in the case of inclement weather or other situations which may endanger our students and staff.
  • We use the Warning & Advisory System and the Emergency Warning System issued by the Japanese Meteorological Agency to decide if the campus needs to be closed for the day.
  • School campus closure decisions are made by 6:30 am and shared with the school community via the school website. Anyone who usually leaves home before 6:30 am is advised to use their own discretion.
  • In the event that school must close while students are at school, students are kept at school until a parent is able to pick them up or give alternative instructions.
  • In the case of a major emergency, we ask parents not to phone the school as this will only congest the lines and prevent us from contacting emergency services or others we need to make contact with urgently.
  • Days will not be made up for such closures.

Emergency Evacuations

  • Fire and earthquake drills are scheduled periodically. The teacher in each classroom will give instructions to students. It is the responsibility of each student to be familiar with the correct procedures.
  • Emergency kits for each child are purchased by their parents when the child first enrolled (and every 5 years after ) and stored outside the classroom for easy access.
  • The school playground is a temporary neighbourhood gathering point in case of a serious earthquake. For longer wait periods, the grounds of the Imperial Palace and Nijo Castle are official emergency zones. If the school population were to be moved to either of these locations, the school will leave written directions at the school.
  • It is quite possible that during a major disaster that telephones/transportation will NOT function. In this event, all students will be kept at the school, the evacuation point, or housed out with other parents/staff members until a parent or designated adult retrieves them. A member of staff will be posted at the school to give information on students’ whereabouts. 
  • KIS faculty regularly undergo emergency and CPR training. 
  • The Kyoto Trip+ App (available in both Apple App Store and Google Play) has excellent disaster information tips and advice in a variety of languages

Medication

  • Any student needing to take medicine during school time must submit the school’s medication form which must be signed by a parent/guardian. 
  • All medications are to be kept with the homeroom teacher. 
  • If an Epi-pen is ever required to be used, the school will follow this up by calling an ambulance.

Illness & Injury

  • Students who are contagiously sick, have a fever, heavy coughing, diarrhoea, earache, nausea or vomiting, skin rash or a sore throat, need to stay home. 
  • Students who cannot participate in any school activities (including PE) also need to stay at home. If, for medical reasons, a student cannot participate in PE classes for a time exceeding three days, a written statement from a physician is required. For times of less than three days, a note from a parent will suffice.
  • Students should not return to school until they have completely recovered. If a child shows any of the symptoms listed below, or returns to school too early after sickness, the school will contact the parent and arrange for the child to be taken home.
  • The school uses +37.4 degrees celsius as an indicator that a child has a fever and needs to be sent home.
  • First-aid for minor cuts, scratches, bumps and illnesses will be attended to by school personnel. If a staff member determines that the injury needs further treatment, the parents will be notified as soon as possible and may be asked to come and get their child.
  • Students will not be sent home with anyone unless the parent of the sick or injured child gives prior permission. 
  • Any seriously injured students will be taken to a doctor or hospital at the discretion of the Principal.
  • All absences are marked as “absent” on school records (even due to sickness).

Communicable Diseases Guidelines

Type 1

Type of DiseaseCriteria of prohibition of school attendance
Ebola hemorrhagic fever
Crimean-Condo hemorrhagic fever
Smallpox
South American hemorrhagic fever
Plague
Marburg hemorrhagic fever
Lassa fever
Acute poliomyelitis
Diphtheria
Severe acute respiratory syndrome (SARS / Coronavirus)
Avian flu (H5N1)
Novel influenza or related infection
Designated infection
Novel infection
Until healed

Type 2

Type of DiseaseCriteria of prohibition of school attendance
Influenza5 days after showing symptoms, as well as 2 days after the fever ceases
Whooping cough (Pertussis)Until the characteristic coughing disappears or after 5 days of effective antibiotics treatment
Measles (rubeola)Until 3 days have passed following a decline of fever
Mumps (epidemic parotitis)Until 5 days after the swelling of the parotid gland, submandibular gland or sublingual gland has gone down. As well as having recovered to a normal healthy condition
Rubella (3-day measles)Until the rash disappears
Chicken PoxUntil all the rashes become crusted
Pharyngoconjunctival fever (swimming pool fever)Until 2 days have passed following all the major symptoms are resolved
Tuberculosis
Meningococcal meningitis
Until the school physician or another physician acknowledge that there is no longer any risk of infection based on his/her medical condition
Exceptions permitted if physician acknowledges that there is no risk of infection.

Type 3

Type of DiseaseCriteria of prohibition of school attendance
Cholera
Bacillary dysentery
Enterohemorrhagic E. coli infection
Typhoid fever
Paratyphoid fever
Epidemic keratoconjunctivitis
Acute hemorrhagic conjunctivitis
Other infectious disease *
Until the school physician or another physician acknowledge that there is no longer any risk of infection based on his/her medical condition
* Including hemolytic streptococcus infection, hand-foot-and-mouth disease, erythema infectiosum, herpangina, mycoplasma infection, and epidemic vomiting & diarrhea.

Please help us keep the school community healthy by following these basic rules:

  • If any symptoms of Influenza are present (keeping in mind it is different for every child), please take your child to a doctor.
  • If your child has confirmed influenza, keep them home for a minimum of 2 days after fever returns to normal.
  • If your child has a fever or appears unwell, please do not send them to school and inform the school. If the illness is not influenza, students must stay home for a minimum of 24 hours after a fever returns to normal to reduce the risk of spreading viruses.

Child Safeguarding Policy & Handbook (PDF)


Evacuation Policy & Procedures (PDF)

4.2 Covid Guidelines

Introduction

These guidelines are a summary of our covid safety procedures for the start of the 2022-23 academic year. There are a number of changes from the previous academic year. Please read the following guidance carefully and if you have any questions, please ask. 

The procedures outlined below are intended to align with prefectural guidance. We have also taken account of advice from the consultant physician to the Japan Council of International Schools, Dr Tom Lomax.


Morning Temperature and Symptom Checks

  • Parents should check their child’s temperature and condition every morning. 
  • If a student has a fever (above 37.5) or any covid type symptoms, the student should stay at home and take a sick day. Please contact the school to give the reason for the absence.  
  • The school will not be checking the temperature of each student on entry to the school or collecting temperature / symptom check forms. In future, it will be the responsibility of the families to continue doing their own health checks and to respond accordingly. 
  • As before, if your child is in school, but appears to have a fever or symptoms, we will notify parents and ask them to come to school to pick up their child.   
  • If anyone else in the family is sick, we request that families monitor symptoms very carefully.

Covid Cases

Covid positive family member:   

If anyone in the family has covid, please inform the school immediately. Students should stay home, unless it is clear that there has been no possibility of close contact. (Eg if the parent developed covid on a business trip and has not returned home yet.)   

Covid positive student: 

If a student has covid, or is suspected of having covid, parents should inform the school immediately and the student should stay at home. (Please try to use ManageBac to inform the school.)

Returning to school after covid: 

When students are diagnosed with covid, they are usually informed by the doctor or by the hospital when they would be safe to return to school. It depends on how long the symptoms continue. 

Students can return to school on the day identified by the health care provider to attend school. 

Parents inform the school of the return date and receive confirmation from the school before coming back to school. (Please try to use ManageBac to inform the school.)


Close Contact

Close contact or suspected close contact: 

Parents should inform the school of any close contact. Students should remain at home if they are a close contact, or if close contact is suspected.  

Return to school for close contacts:  

If there are no symptoms, the return date should be as directed by the local Public Health Center and after confirmation from the school.


Support for Learning During Absence

If a student is required to stay home, but is physically well during their absence, the school will provide some limited learning guidance and activities through SeeSaw or Managebac. This is intended to help students remain connected to the units of work in school and to smooth their return to class. Please note that the school will not attempt to provide a full distance learning or hybrid programme during student absences. 

Note also that students who are sick are not expected to do school related study or activity. Any student who feels up to reading or self study is welcome to do so, of course, but there will be no expectation from the school.  


Class Closure

The school will not close the class for an individual covid case, unless there is significant evidence of close contact behaviour between members of the class, or if there are other students absent with symptoms. 

If there are multiple cases in a class, then the class is likely to be closed for a few days and the school will confirm details of the closure and the number of days depending on the circumstances of the particular case. Any closure decisions will be made on a case by case basis.


Morning Arrival, Timing and Procedures

08.00   The school gates will open and students can begin to arrive from that time. 

08.15   The school doors will be opened and students can begin to go in. Students must wash their hands before going to their classroom.

08.30   School starts at 8.30 am for all students.

  • Parents can come onto the school grounds from 8.00 am and accompany their child to the playground. 
  • Parents of students in Grade 2 or younger must stay with their children until at least 8.15 am when the school doors will be opened. 
  • Parents are welcome to stay on campus until school starts at 8.30am. 
  • All students should be in their classrooms ready to start learning by 8:30 am.  

Masks

Outside: In line with current guidance, children do not need to wear masks when playing outside or doing PHE outside. However, students can continue to wear a mask outside if they wish. It is optional. 

Inside: Students and staff will continue to wear masks inside as before, except when eating and drinking.


Lunch

Students will eat lunch in their classrooms, rather than eating together in the gym as they did in the previous academic year.  Students will still be expected to eat their lunch without talking and teachers will be supervising.


Trips & Camps

Field trips and camps will go ahead and we will be following general covid safety practices to ensure that trips and camps are done safely.


Parents and other visitors on campus

School events, assemblies, presentations, concerts, etc.
We will allow parents and visitors on campus for events. During this year we will run events and activities much as we did before the pandemic, but we will also continue basic covid safety procedures, such as mask wearing, handwashing and pre-visit temperature checking.  

Events with other schools or communities: 

Events with other schools or community groups can go ahead, with basic covid safety measures in place, such as mask wearing, handwashing and pre-visit temperature checking.  

5. Finance

Tuition Payment

  • Tuition details are listed on KIS website and are updated each spring with the rates for the following academic year. Tuition rates and fees are traditionally reviewed annually, and adjusted every two years.
  • Tuition and supplementary fees are charged by arranged installments. 
  • Three payment plans are available. Families should submit their preferred payment arrangements with the office.
  • The school’s Business Assistant will help with any questions about tuition and fees. 
  • Pupils withdrawing mid-semester are not eligible for a refund of tuition or fees.
  • Students entering the school after the commencement of the semester may be charged a prorated amount on the tuition for that semester. A different fee breakdown may apply.
  • All installments are billed 14 days prior to the due date. Tuition & fees can be paid with wire transfer or by credit card (4% service fee applied).
  • Accounts overdue shall be billed a surcharge of ¥20,000 per month, cumulative.

Miscellaneous Payments

  • A money envelope will be provided by the school office to pay for different events and items. Please use this envelope when you send money to school. It will be stamped and returned each time, and acts as a receipt. 
  • If your money envelope ever gets misplaced please the office ask for a new one.
  • Parents are responsible for paying for Japanese textbooks for their child. Japanese teachers will buy the books, and then parents will bring in the money via the school envelope. Textbooks are then the property of the students and they may keep them at year end.

6. Teaching & Learning Policies

Assessment & Reporting

Reporting to parents occurs via:

  • parent teacher conferences
  • student-led conferences
  • student portfolios on Seesaw & ManageBac
  • formal written reports
  • formal & informal meetings

Introduction to the PYP (PDF)


KIS Assessment Policy (Aug 2021) (PDF)


KIS Academic Honest Policy (April 2022) (PDF)


KIS Learning Support Policy (Aug 2021) (PDF)


KIS Language Policy (Aug 2021) (PDF)


Homework

“As a growing child, the most important thing that students need at home is plenty of love, sleep, mother tongue conversations, and nutritious meals.” 

At KIS we believe that home support and practice of skills is essential to academic development. 

From research we have reviewed and in dialogue with other educators from around the world, it is apparent that a one size fits all model of homework does not support quality learning.

Therefore, we have adopted the following as our approach to homework across the school.

Pre-K to Primary 4Primary 5Middle School & HIgh School
Read every night (reading to self, or being read to)
-At home support, as requested by the teacher, based on individual needs
-Discuss what happened today at school (using SeeSaw and ManageBac to support)
As a transition to Middle School, students will be expected to:
Read every night.
-Do online skills practice
-Finish incomplete tasks as requested by the teacher
-At home support, as requested by the teacher, based on individual needs
-Discuss what happened today at school (using SeeSaw and ManageBac to support)
Read every night
-Teachers will clearly state what the homework is 
-Teachers will track and make sure that homework has been completed and it will be included in their final grade
-Homework should not exceed 45 minutes total
-Discuss what happened today at school (using SeeSaw and ManageBac to support)

7. Extracurricular Activities

After-School Bukatsu & Lessons

After-School Bukatsu or Lessons, formerly known as Clubs & Lessons, are offered and managed through SchoolsBuddy. SchoolsBuddy helps organise extracurricular activities from sign up, to allocation, communication and management. Sign up dates will be communicated through the calendar and newsletter postings.

Register on SchoolsBuddy
Withdraw Form


Teacher-Run (Free) Bukatsu

  • Weekdays from 3:30 to 4:30 pm, not available on Wednesdays
  • Registration will begin 2 weeks prior to the start and communicated in the Friday Shimbun (newsletter)
  • A maximum number places may be set for each bukatsu
  • Offered in 12-weeks each semester

2022-2023 Bukatsu Dates:

  • Bukatsu Semester 1
    • Registration begins August 29th, 2022
    • Starts on September 12th, 2022
    • Ends on December 9th, 2022
  • Bukatsu Semester 2
    • Registration begins January 30th, 2023
    • Starts on February 13th, 2023
    • Ends on May 19th, 2023

Externally-Provided (Paid) Lessons

  • Lessons will be offered weekly
  • Lesson registration will be confirmed and invoiced each semester
  • Content, cost, timing and number of students are determined by the instructor
  • Invoiced directly via SchoolsBuddy upon registration each semester
  • Cancellations are possible during the first 2 weeks only (it is not a free trial and will incur a charge)
  • KIS will inform parents/caregivers of any cancellations & work with the instructor to arrange a make-up lesson whenever possible
  • If a student fails to attend, the school cannot guarantee a replacement lesson nor a refund. Special Condition (YouCode Only): YouCode can provide online replacement lessons, for absent students up to 3 absences in each semester.
  • Only students currently enrolled at the school are permitted to take part in externally-provided lessons

After-school Instructors

Aikido (Japanese martial art)Mugenjuku
Ikebana (Flower arrangement)Miyuki Koike
Piano  (Private)Yukiko Yamada
Programming (Scratch & Python)YouCode
Soccer (Multiple levels / group)Oliver Wellman
After-school Programs

2022-2023 After-school Lesson Dates:

  • Lessons Semester 1
    • Registration begins August 15th, 2022
    • Starts on August 29th, 2022
    • Ends on January 27th, 2023
  • Lessons Semester 2
    • Registration begins January 16th, 2023
    • Starts on January 30th, 2023
    • Ends on June 9th, 2023

The following dates are based on the 2022-2023 Calendar and subject to change. Please confirm with your registration on SchoolsBuddy.

YouCode (Programming) 2022-2023

Monday 3:30-4:40 (Grade 1-5) – Scratch

Scratch – Semester 1 (15 lessons)
(Free trial lesson on August 22)

  • August 29,
  • September 5, 12, 26,
  • October 3, 17, 24,
  • November 7, 14, 21, 28,
  • December 5, 12,
  • January 16, 23,

Scratch – Semester 2 (17 lessons)

  • January 30,
  • February 6, 13, 20, 27,
  • March 6, 13, 20,
  • April 3, 10, 17, 24,
  • May 1, 8, 15, 22, 29,
  • June 5,

YouCode (Programming) 2022-2023

Tuesday 3:30-4:40 (Grade 6-10) – Python

Python – Semester 1 (17 lessons)
(Free trial lesson on August 23)

  • August 30,
  • September 13, 20, 27,
  • October 4, 11, 18, 25,
  • November 8, 15, 22, 29,
  • December 6, 13,
  • January 10, 17, 24,

Scratch – Semester 2 (17 lessons)

  • January 31,
  • February 7, 14, 21, 28,
  • March 7, 14,
  • April 4, 11, 18, 25,
  • May 2, 9, 16, 23, 30,
  • June 6,

Yamada-sensei 2022-2023
Tues/Wed/Fri (30 minute sessions)

Tuesday Piano – Semester 1 (18 lessons)

  • August 30,
  • September 6, 13, 20, 27,
  • October 4, 11, 18, 25,
  • November 8, 15, 22, 29,
  • December 6, 13,
  • January 10, 17, 24,

Tuesday Piano – Semester 2 (17 lessons)

  • January 31,
  • February 7, 14, 21, 28,
  • March 7, 14,
  • April 4, 11, 18, 25,
  • May 2, 9, 16, 23, 30,
  • June 6,

Wednesday Piano – Semester 1 (17 lessons)

  • August 31,
  • September 7, 14, 21, 28,
  • October 5, 12, 19, 26,
  • November 9, 16, 30,
  • December 7, 14,
  • January 11, 18, 25,

Wednesday Piano – Semester 2 (17 lessons)

  • February 1, 8, 15, 22, 
  • March 1, 8, 15, 22, 
  • April  5, 12, 19, 26,
  • May 10, 17, 24, 31,
  • June 7,

Friday Piano – Semester 1 (17 lessons)

  • September 2, 9, 16, 30,
  • October 7, 14, 21, 28,
  • November 11, 18, 25,
  • December 2, 9, 16,
  • January 13, 20, 27,

Friday Piano – Semester 2 (17 lessons)

  • February 3, 10, 17, 24,
  • March 3, 10, 17, 24,
  • April 7, 14, 21, 28,
  • May 12, 19, 26,
  • June 2, 9,

Miyuki-sensei 2022-2023

Wednesday 2:30-3:30

Ikebana – Semester 1 (16 lessons)

  • August 31,
  • September 7, 14, 21, 28,
  • October 5, 19, 26,
  • November 9, 16, 29,
  • December 7, 14,
  • January 11, 18, 25,

Ikebana – Semester 2 (16 lessons)

  • February 1, 8, 15, 22,
  • March 1, 8, 15, 22,
  • April 5, 19, 26,
  • May 10, 17, 24, 31
  • June 7

Oliver-sensei 2022-2023

Wednesday 2:30-3:30 (Senior), Thursday 2:30-3:15 (Tots), Thursday 3:30-4:30 (Junior)

Wednesday Soccer – Semester 1 (16 lessons)

  • (no lesson on Aug 31)
  • September 7, 14, 21, 28,
  • October 5, 12, 19, 26,
  • November 9, 16, 30,
  • December 7, 14,
  • January 11, 18, 25,

Wednesday Soccer – Semester 2 (17 lessons)

  • February 1, 8, 15, 22, 
  • March 1, 8, 15, 22, 
  • April  5, 12, 19, 26,
  • May 10, 17, 24, 31,
  • June 7,

Thursday Soccer – Semester 1 (18 lessons)

  • September 1, 8, 15, 22, 29,
  • October 6, 20, 27,
  • November 10, 17, 24, 30,
  • December 1, 8, 15,
  • January 12, 19, 26,

Thursday Soccer – Semester 2 (15 lessons)

  • February 2, 9, 16,
  • March 2, 9, 16, 23,
  • April 6, 20, 27,
  • May 11, 18, 25,
  • June 1, 8,

Mugenjuku 2022-2023

Friday 3:45-4:45

Aikido – Semester 1 (16 lessons)

  • September 2, 16, 30,
  • October 7, 14, 21, 28,
  • November 11, 18, 25,
  • December 2, 9, 16,
  • January 13, 20, 27,

Aikido – Semester 2 (17 lessons)

  • February 3, 10, 17, 17, 24,
  • March 3, 10, 17, 24,
  • April 7, 21, 28,
  • May 12, 19, 26,
  • June 2, 9,

Ballet Creative 2022-2023
Monday 3:30-4:30 (Whole School) 

Ballet – Semester 1 (11 lessons)

  • October 3, 17, 24,
  • November 7, 14, 21, 28,
  • December 5, 12,
  • January 16, 23,

Ballet – Semester 2 (18 lessons)

  • January 30,
  • February 6, 13, 20, 27,
  • March 6, 13, 20,
  • April 3, 10, 17, 24,
  • May 1, 8, 15, 22, 29,
  • June 5,

Childcare Service

  • Our after school care is available daily from dismissal time until 5:00 pm. 
  • All sign-ups must be made before 2:30 pm 3 days prior through SchoolsBuddy. We will not accept last minute calls for childcare.
  • If a student has clubs or lessons, it is the students’ responsibility to make their own way to Bukatsu and Lessons from childcare and to be responsible and respectful of the school environment while they do.
  • This is a charged service (500 yen for 30 minutes), billed at a later date.
  • Students must bring their own snack and drink if they wish to eat during this time.
  • Limited to younger students in Pre-Kindergarten to Grade 2.